To obtain on-time payments, the following steps must be adhered to:

All original invoices must be scanned in PDF file format and be sent via email to: supplierinvoice@djteaminc.net

Any invoice that are sent to any purchasing agent’s email address will be dishonored.

DJTeam Business Centrale
11 Ipil Street Saint Anthony Subdivision
Cainta Rizal 1900 Philippines

Invoice receipt date (date when the invoice has been sent via email) is critical for payment terms (see Section 3 below).

The following criteria and details must be followed for the Invoice to be correct and valid:

2.1. Invoice must be ORIGINAL or Certified True Copy (CTC - stamped on the invoice).

2.2. Vendor’s Tax Identification Number (TIN) must be present in the invoice.

2.3. Invoice Number must be unique and in serial.

2.4. Invoice Date must not be earlier than the date of delivery of goods or the completion date of the work/service.

2.5. PO Details must be present and aligned, as follows:

2.5.1. PO Number must be the same as indicated in the PO (e.g. PO-000123).

2.5.2. Price must be the same as price in PO line item. Any discrepancies must be resolved with the buyer before invoicing to avoid payment delays.

2.5.3. Quantity on invoice must never exceed the quantity in PO. Any discrepancies must likewise be resolved with the buyer before invoicing to avoid payment delay (e.g. PO is revised as appropriate).

2.5.4. Specific Currency of the amount to be paid. As a rule, Invoice currency should follow the PO currency.

2.5.5. Correct Company Details must be consistent with what is indicated in the PO, as follows:

Company Name:        DJTeam Inc.
Tax ID Number:          007-584-686-000
Business Style:            DJTeam Special Projects Productions
Registered Address:  11 Ipil Street Saint Anthony Subdivision Cainta Rizal

2.5.6. Payment Term on invoice must also be consistent with the PO’s payment term.

2.5.7. Project Title indicated in the PO  must be present anywhere on your invoice, if applicable.

2.6. Separate VAT Line Item is required for invoices dated January 1, 2014 onwards.

Example:

Vatable Sale            100.00
12% VAT                       12.00
TOTAL                        112.00

2.7. If transaction is not subject to VAT, invoice should be a NON-VAT or Zero-Rated invoice or the term “VAT EXEMPT SALES” should be present.

2.8. Invoices marked as “FOR REIMBURSEMENT” are not subject to VAT.

2.9. The currency of the VAT amount should match the currency of the total invoice amount.

2.10. Ensure all invoices are readable, clear, understandable especially the Invoice date, amount, billing name, address and TIN.

ALL INVOICES WITH INCORRECT AND INCOMPLETE DATA WILL NOT BE PROCESSED UNTIL CORRECTED AND COMPLETED.

All payment terms are assumed to be pre-negotiated prior to the delivery of goods or services. Vendors/suppliers should strictly adhere to the negotiated term with buyer and/or contact person.

As a company policy, the reckoning date for counting payment terms (we call this the Baseline Date) is always the RECEIPT DATE OF A CORRECT INVOICE (e.g. receipt date of a new invoice or a CTC where original invoice is erroneous or not acknowledged as received).

To illustrate:

Payment Term                                              Net 30 Days
Invoice Date                                                      Jan 1, 2018
Invoice Receipt Date                                    Jan 15, 2018
Payment Due Date                                      Feb 14, 2018

To illustrate: If initially issued invoice has a wrong billing address (or any of the mandatory details)

Payment Term                                              Net 30 Days
Invoice Date                                                      Jan 1, 2018
1st Invoice Receipt Date                              Jan 15, 2018
2nd Invoice Receipt Date (corrected)     Jan 20, 2018
Payment Due Date                                      Feb 19, 2018

All payments are net of Withholding tax. This is in compliance with the country’s Revenue Regulations.

Generally, taxes are withheld for the following:

+ Services of Contractors
+ Services of other than Contractors
+ Professional and Talent Fees
+ Rentals

To utilize the benefits of Withheld taxes, WHT certificates are available for pick up at:

DJTEAM INC.
DJTeam Business Centrale
11 Ipil Street Saint Anthony Subdivision
Cainta Rizal 1900 Philippines

WHT certificates are available every 20th of the month following the end quarter – April 20, July 20, October 20 and January 20.

5. PAYMENT QUERY OR ALL OTHER QUESTIONS

All payment related query can be emailed to supplierinvoice@djteaminc.com, or you may call our finance department at
+63 2 8209 0113 local 103.

When making a query, ensure that you have the important details on hand, such as:
(1) Vendor Name
(2) PO Number, (3) Invoice Number.